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The following is to explain your rights and give you the information you are entitled to under UK data protection legislation.

1.The identity and contact details of the Ministry of Housing, Communities and Local Government (MHCLG) and our Data Protection Officer

MHCLG is the data controller. The Data Protection Officer can be contacted at dataprotection@communities.gov.uk

2.What personal data we are collecting and why  

Your personal data is being collected as part of a research survey. The survey will collect your gmail email address to share with the FSET intranet team (Cabinet Office) for the purpose of giving you access to the faststream intranet. 

The following personal data is being collected for this purpose: email address.

3. Lawful basis for processing the data

The data protection legislation sets out when we are lawfully allowed to process your data. The lawful basis that applies to this processing is the performance of a task in the public interest.

4.With whom we will be sharing the data

Your data will be shared with members of Cabinet Office's FSET intranet team and will be accessible by a small number of analysts at MHCLG.

5.For how long we will keep the personal data, or criteria used to determine the retention period.

If you respond to a research survey, your data will be held by members of the Elections Research and Analysis team at MHCLG and Cabinet Office's FSET intranet team - your data will be kept in an identifiable format for no more than 2 years, and then in an anonymised format for up to 7 years.

6.Your rights, e.g. access, rectification, erasure 

The data we are collecting is your personal data, and you have rights that affect what happens to it. You have the right to:

a.know that we are using your personal data

b.see what data we have about you

c. ask to have your data corrected, and to ask how we check the information we hold is accurate

d.complain to the ICO (see below)

In some circumstances you may also have the right to withdraw your consent to us having or using your data, to have all data about you deleted, or to object to particularly types of use of your data. We will tell you when these rights apply.

7.Sending data overseas

Your personal data will not be sent overseas.

8.Automated decision making

We will not use your data for any automated decision making.

9. Storage, security and data management

Your personal data will be stored on a survey platform as a means to collect data. The data will then be downloaded and stored in a secure government IT system. Your data will be stored on the survey platform for no more than 2 years. 

10. Complaints and more information

When we ask you for information, we will keep to the law, including the Data Protection Act 2018 and UK General Data Protection Regulation.

If you are unhappy with the way the Department has acted, you can make a complaint.

If you want to make a Subject Access Request, another request in relation to your rights, or If you are not happy with how we are using your personal data, you should first contact dataprotection@communities.gov.uk

If you are still not happy, or for independent advice about data protection, privacy and data sharing, you can contact:

The Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow, Cheshire,

SK9 5AF

Telephone: 0303 123 1113 or 01625 545 745

https://ico.org.uk/